Administrator/Assistant/Secretary/Clerk - Coordinator

Start/End Dates: 10/21/2026 - 9/30/2027

Pay Rate: $25.00/hr. - $27.00/hr.

Job Description: Retail Innovation and Integration Coordinator, Marketing Integration

Key Responsibilities

* Assist in coordinating the procurement, tracking, and delivery of merchandise samples for cross-functional partners, including Public Relations, Site Marketing, Synergy, and other key stakeholders. Support product showcases and event room setup as needed.

* Assist in maintaining the merchandise sample tracking system, ensuring accurate inventory visibility and timely product allocation for photography, influencer programs, unboxings, media events, social content, and other marketing activations.

* Ensure weekly social media recap reports are compiled, distributed, and communicated to relevant stakeholders.

* Support the identification and communication of retail merchandise priorities, key product launches, marketing beats, and strategic initiatives to marketing and commercialization partners.

* Partner with retail merchandising teams to identify category-specific opportunities requiring marketing support to drive awareness, engagement, and revenue growth.

* Maintain and organize the Marketing Integration image library, ensuring assets are current, accessible, and properly archived.

* Assist in managing the clearance process for cross-category program names and marketing initiatives to ensure brand and legal compliance.

* Build and maintain strong working relationships with key partners across our client to facilitate effective collaboration and communication.

* Support and help facilitate bi-weekly Merchandise Marketing Communications meetings, ensuring alignment across key stakeholders.

* Collaborate with Merchandise Managers to elevate seasonal and promotional product opportunities, supporting sell-through objectives and minimizing inventory liability.

* Assist in the development and alignment of messaging for merchandise activations and marketing campaigns.

* Prepare and coordinate presentation materials, briefs, recaps, and stakeholder inputs for milestone meetings, leadership reviews, and strategic business updates.

* Support the coordination of the Retail Innovation Lab calendar by managing stakeholder requests and facilitating the timely scheduling of product reviews, marketing showcases, innovation testing, and other cross-functional business activities.

* Provide project coordination and administrative support for merchandising, marketing, and innovation initiatives as assigned.

* Support the Marketing Integration team in delivering compelling brand experiences and maintaining excellence across all marketing touchpoints.

Core Competencies

* Cross-functional partnership and collaboration

* Project coordination and execution

* Merchandise sample management

* Marketing communications support

* Organizational excellence and attention to detail

* Presentation development and storytelling

* Strategic thinking and problem-solving

* Brand stewardship

* Competitive and market awareness

* Stakeholder communication and relationship management

* Calendar and resource coordination

Additional Details:

Anticipated Assignment: ASAP-September 30, 2027; start date is flexible, with a preference for onboarding before Thanksgiving. Focus is more on identifying the right candidate. Manager will accommodate if someone has to give a 2-week notice.

Hours: 8:30 AM-5:30 PM or 9:00 AM-6:00 PM. Overtime is not anticipated.

Assignment Type: Temporary. An extension may be considered based on business needs. Permanent conversion is not guaranteed.

Travel: Travel is not expected.

About the Role

Support a collaborative, fast-paced team at the intersection of retail innovation, merchandise, and marketing. This coordinator will help manage merchandise samples, prepare presentations and reports, coordinate cross-functional communications, and support scheduling and operations for the Innovation Lab. This is a hands-on coordination and execution role, rather than a merchandising or strategy ownership position.

Key Responsibilities

* Coordinate merchandise sample procurement, incoming orders, inventory tracking, and delivery to marketing partners.

* Partner with merchants and cross-functional teams to gather product information and communicate merchandise priorities and product-launch updates.

* Support sample needs for photography, influencer programs, unboxings, media events, and social content in partnership with Public Relations, Site Marketing, Synergy, and other stakeholders.

* Assist with product showcases, sample organization, and event-room setup.

* Create and assemble PowerPoint presentations, decks, reports, and recaps.

* Monitor merchandise visibility on Instagram and TikTok and incorporate findings into social-media recap reporting.

* Manage calendars, schedule meetings, and coordinate use of the Innovation Lab.

* Support Innovation Lab presentations and maintain organization around meetings and activities.

* Follow established processes, maintain accurate information, and identify opportunities for process improvement as familiarity with the work develops.

Required Skills and Experience

* Professional experience supporting coordination, communications, scheduling, or related work in a corporate environment, with the ability to manage assigned tasks independently.

* Strong PowerPoint skills, including experience creating clear, organized presentations and assembling decks.

* Working proficiency in Microsoft Word, Excel, and general Microsoft Office tools; comfort using Microsoft Teams and calendar tools.

* Strong written and verbal communication skills and the ability to collaborate with cross-functional partners.

* Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

* A proactive approach, strong follow-through, and the ability to learn quickly, take direction, and adapt to different working styles.

* Business and marketing awareness developed through marketing, merchandising, business, strategy, product management, communications, or related experience. Direct marketing experience is helpful but not mandatory.

* Comfort navigating Instagram and TikTok to locate merchandise-related content and support reporting.

* Interest in merchandise and in the coordination-focused scope of the role.

Preferred Qualifications

* Undergraduate degree required; an advanced degree is an additional plus, not a requirement.

* Experience in marketing integration, merchandise or sample coordination, product support, or related cross-functional work.

* Familiarity with our client and its business; previous client employment is not required.

* Exposure to Business Insights, PLM, Miro, or Keynote. Training can be provided on team-specific systems; prior proficiency in every internal tool is not expected.

* A portfolio or presentation samples demonstrating deck-building skills are welcome but optional.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.